The Administrative Assistant performs a wide range of administrative and office support activities for the department to facilitate the efficient operation of the organization.
Essential Duties:
- Act as receptionist, answer phones while maintaining a professional and pleasant demeanor.
- Responsible for handling confidential records and documents.
- Check and distribute all messages to include overnight and throughout the day answering machine messages.
- Responsible for secretarial duties (including, but not limited to typing, maintaining files, filling supply requests, setting up meetings).
- Maintain monthly appointment book; consult on a daily basis when redirecting calls.
Other Responsibilities:
- Complete errands related to Service Coordination.
- Manage outgoing and incoming mail including faxes.
- Copy all necessary materials.
- Operate, monitor, and arrange for maintenance of agency office equipment.
- Organize and maintain office file cabinets.
- Distribute and complete inventory of office supplies; including ordering new supplies as needed for the office.
- Complete special projects as required, such as organizing closed files, completing bulk mailings, etc.
- Provide other administrative assistance required by staff necessary for an efficiently managed office.
- Participate in meetings and training sessions that offer learning opportunities that promote and enhance skills
and professional development. - Perform all duties described, and others as required, using the foundation of agency philosophy and values.
Supervisory Responsibilities:
- This position has no supervisory responsibilities.
Required Competencies:
- Excellent command of English language.
- Ability to type a minimum of 45 words per minute.
- Excellent telephone techniques and ability to act as a receptionist in a manner that reflects well on the agency and individuals served and that respects the confidential nature of information available.
- Experience with office procedures and equipment including proficiency in Word, Excel, and Publisher.
- Ability to organize, multi-task routine work and handle other duties as assigned.
- Cooperative, team-oriented approach to assignments and projects.
- The ability to use a multi-line phone system.
- Good time management and organizational skills.
- Ability to communicate effectively both verbally and in writing.
- Ability to prioritize work.
- Have reliable automobile to travel to visits, meetings, etc. and a valid driver’s license with a good driving record.
Performance Measures to be Met:
- Competency: Relationships, Navigational Expertise, Job Knowledge, Time Management, and Work Character.
Education:
- High school diploma or GED
Experience:
- Minimum three years administrative experience.
- Experience in managing an office.
Physical Demands:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Generally presents standard office environment. Must be able to use telephone and computer on a regular basis. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. The employee must occasionally lift and/or move up to 10-25 pounds.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Generally presents standard office environment. Must be able to use telephone and computer on a regular basis. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. The employee must occasionally lift and/or move up to 10-25 pounds.
Download an application to apply today:
Applications for employment can be downloaded here and submitted via email, fax or mail. Please submit any salary requirements when applying!
To email, please download and complete an application, then send it to: hr@sc-inc.org
To fax, send to: 301-663-9586
To mail, please send to:
Human Resources
Service Coordination, Inc.
5283 Corporate Drive, Suite 103
Frederick, MD 21703
Service Coordination, Inc. is committed to a discrimination-free workplace and to providing equal opportunity in employment for all people without regard to race, color, religion, pregnancy, sex, national origin, age, physical or mental disability, genetic information, veteran’s status, uniformed service, or other protected characteristic.